Grass Cutting Services

The Jefferson County Board of Education is soliciting competitive sealed proposals for comprehensive grass cutting and lawn maintenance services across multiple school facilities and administrative locations within Jefferson County, Georgia. The procurement encompasses cutting services at Carver Elementary School, Jefferson County Middle School, Louisville Academy, Jefferson County High School, Wrens Elementary School, the Board of Education central office located at 1001 Peachtree Street in Louisville, Georgia, the Maintenance Department/Choice Academy facility, and the Transportation Department, with service areas detailed in accompanying geographic maps. The contract requires regular grass cutting services during the primary cutting season from March through October, with approximately 28 cuts per year, plus special open house cuts at designated locations, with the contractor responsible for mowing all areas to a maximum grass height of two inches, edging, weeding, debris removal, and weed control treatment on paved areas. Contractors must provide commercial-grade equipment including grooming mowers with safety equipment, low-profile turf tires, commercial weed trimmers, and powered blowers. The District will award one or more three-year fixed-price contracts commencing as early as possible and continuing through January 31, 2029, with the option to extend on an annual basis for up to two additional years for a potential five-year total contract period. All bidders must submit minimum three professional references for similar projects, proof of general liability, automotive and workers compensation insurance within 10 days of award, a completed E-Verify Affidavit, and a signed General Contract for Services, with any property damage caused by the contractor being the contractor's responsibility to repair. Proposals must be received by March 26, 2026 at 2:00 p.m., with written questions due by March 17, 2026 at 4:30 p.m., and the District reserves the right to award based on multiple criteria including service quality, reputation, product knowledge, and experience rather than lowest bid price alone.

The solicitation documents do not specify any set-aside designations, disadvantaged enterprise preferences, or restrictions on the types of organizations eligible to respond. No incumbent vendor or current contractor information is identified in the available documentation. The pricing structure requires bidders to submit unit prices for regular cuts and special open house cuts at each location on an annual basis for all contract periods, with separate pricing for the initial nine-month period from March through December 2026 and subsequent full calendar years from 2027 through 2030; however, no specific budget range or award value has been disclosed in the available solicitation materials. The contract term structure establishes a three-year base contract period with a three-year renewal option, providing potential long-term continuity for the selected contractor or contractors. The District's reservation of the right to award to multiple bidders suggests potential for a divisional or location-based contract structure, allowing different vendors to service different facilities. Bidders should reference the attached Grass Cutting Services Input Form to understand the specific pricing requirements and service location details necessary for submitting competitive proposals.