Graphics Material

The Greater Dayton Regional Transit Authority (RTA) is soliciting bids for a three-year contract for Graphics Material under Invitation for Bid (IFB) No. GD 25-43RR, focusing on 3M graphics materials for transit buses, trucks, vehicles, and facility signage. The procurement anticipates annual usage of 23 rolls of 3M Overlaminate, 26 rolls of 3M pre-spacing tape, and 15 rolls of 3M graphic vinyl film. Key procurement dates include October 7, 2025, as the final date for questions, with RTA responses scheduled for October 10, 2025, and the bid due date/public bid opening set for October 21, 2025, at 11:00 am in Dayton, Ohio. The contract will be evaluated based on the lowest responsive and responsible bidder, with considerations given to price, bidder experience, financial responsibility, and responsiveness to specifications. Bidders must submit various certifications, including evidence of licensing, professional references, Sam.gov confirmation, and tax liability certification. The procurement will be partially funded by the Federal Transit Administration (FTA) and the Ohio Department of Transportation (ODOT), and will be structured as a fixed-price requirements contract.

The solicitation has a Disadvantaged Business Enterprise (DBE) participation requirement of 0%, which means there are no specific set-aside requirements for minority or disadvantaged businesses for this particular contract. Bidders must comply with federal regulations related to civil rights, equal employment opportunity, environmental protections, and procurement integrity. The contract will have a 36-month term with potential extensions, and RTA reserves the right to award to one or more contractors. While no specific budget range is explicitly stated, the contract is designed as a requirements contract, meaning RTA is not guaranteeing minimum purchase quantities. Contractors will be required to provide all necessary supervision, personnel, labor, materials, machinery, tools, equipment, and services to complete the project. The procurement documents indicate that the successful bidder must maintain records for at least three years after final payments and adhere to strict federal and state regulatory compliance standards.