Graphics Communications - Video Plate Mounter

The State of Michigan Department of Health and Human Services issued a Request for Proposal on February 15, 2019, to procure a used Graphics Communications Video Plate Mounter for the Graphics Communications Trade Program at Michigan Career and Technical Institute (MCTI). The solicitation seeks a used Flexico v5 Video Plate Mounter or equivalent machine with a cylinder capacity of less than 17 inches, including delivery and installation to ensure full working condition. The equipment must be delivered and installed within 60 calendar days of the order date at MCTI West located at 11611 Pine Lake Road, Painwell, Michigan 49080. Key technical specifications include dual 17-inch color TFT monitors, dual LED lighting, high-resolution color cameras with autofocus, bearing block mounts, and rigid steel construction capable of accommodating both single-press and multi-press configurations with fine registration adjusting mechanisms. The evaluation will be conducted on technical criteria weighted at 100 points, including product quality (25 points), service capabilities (25 points), delivery capabilities (25 points), and vendor background information (25 points), with only proposals achieving a minimum score of 75 technical points advancing to pricing evaluation. The bidders' questions deadline was February 19, 2019 at 3:00 p.m. Eastern Time, with anticipated answers posted by February 21, 2019 at 5:00 p.m., and the proposal submission deadline was February 22, 2019 at 3:00 p.m. Eastern Time, with an anticipated contract begin date of February 26, 2019.

No set-aside designations, disadvantaged enterprise restrictions, or incumbent vendors were identified in the solicitation. Pricing must be firm for the entire contract term with any adjustments requiring documented evidence of cost changes subject to mutual agreement, and all pricing must include costs for packaging, freight, shipping, installation, and any other applicable fees. The State will make payment via Electronic Funds Transfer within 45 calendar days of invoice receipt and final acceptance, with bidders permitted to offer quick payment discounts. Late or improper completion of contract activities will result in liquidated damages of $5,000 plus $100 per day for each day of non-compliance. No specific funding source, budget range, or anticipated award value was identified in the solicitation documents, and no on-site visits or bidders' conferences were mandated, though the State reserved the right to conduct facility tours and inspections at its discretion.