Graphic Supplies - NHPS

The New Haven Public Schools is requesting bids for graphic supplies (solicitation 2026-ITB-357) for delivery to Wilbur Cross High School, with bids due June 17, 2026, at 3:00 p.m. through the City's eProcurement Portal. A local preference is available to vendors with a principal place of business in New Haven.

The scope encompasses offset plates, thermal film, digital printing cartridges (Epson and Ricoh equipment), binding coils, laminating film, printing inks, offset printing supplies, a knife folder, and a large-format printer. Quantities listed represent estimated historical usage; NHPS will pay only for items ordered and delivered and reserves the right to increase or decrease quantities based on bid prices and fund availability. All deliveries must be made to the Orange Street Entrance of Wilbur Cross High School, 181 Mitchell Drive, New Haven, Connecticut, within five working days of request during Monday–Friday, 7:30 a.m.–1:30 p.m. hours.

The contract term is one year with two one-year renewal options at the City's sole discretion. Bid prices must remain valid for 12 months from July 1, 2026, and all invoices must be dated July 1, 2026, or later. Unit prices shall exclude all federal, state, local, and other taxes; the City is tax-exempt under Connecticut General Statute Section 12-412a.

Bid submissions must include IRS Form W-9, a notarized Disclosure and Certification Affidavit, a Current Workforce Certificate, Equal Employment Opportunity compliance documentation, a Non-Collusion Affidavit, a Certificate of Non-Arrearage, and three business references. For any proposed product substitutions, bidders must submit detailed product literature, Safety Data Sheets, and samples upon request. The City reserves the right to award separate items to separate bidders. Questions are due June 10, 2026, at 5:00 p.m. Award will be made to the lowest responsible qualified respondent within 120 days of solicitation opening, contingent upon fund availability.