Graphic Design Services On-Call/MVA

The Town of Mooresville, North Carolina, is seeking to establish a Master Vendor Agreement (MVA) for on-call Graphic Design Services primarily for the Parks & Recreation department. The procurement is structured to select multiple qualified vendors who can provide comprehensive graphic design services, including creating marketing materials such as posters, billboards, banners, newsletters, brochures, and program guides. Vendors must submit a qualifications package that includes a detailed scope of work, current pricing list, certificate of insurance naming the Town of Mooresville, W-9 form, three professional references, accounts payable contact information, and an authorized signatory form. The solicitation was released on April 7, 2025, with proposals due by May 5, 2025, at 12:00 pm, and the initial contract term is set for 36 months with an option to renew for an additional two years. Evaluation criteria will focus on vendor availability, pricing, and work quality, with the Town reserving the right to terminate the contract at any time without explanation. Vendors will be expected to respond to individual project requests with timely quotes and adhere to the town's existing brand concepts and marketing collateral standards.

The solicitation does not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Vendors must meet comprehensive insurance requirements, including maintaining a Commercial General Liability policy with coverage ranging from $500,000 to $1,000,000, Commercial Automobile Insurance (if applicable), and Workers' Compensation Insurance for vendors with three or more employees. All insurers must be licensed in North Carolina, maintain an A.M. Best's rating of A-VII or better, and provide a Certificate of Insurance prior to contract execution. While no specific budget range or award value is explicitly stated, the on-call nature of the contract suggests flexibility in project scope and potential compensation. The Town will issue individual purchase orders under the master agreement when graphic design services are needed, and vendors will be contacted to submit quotes for specific projects. The contract allows for multiple vendors to be selected, providing the Town with a diverse pool of graphic design service providers to meet varying project requirements.