Graphic Design and Production Services for Museum and Exhibition Signage

The City of Irving is requesting proposals for graphic design and production services for museum and exhibition signage through the Department of Arts and Culture, with proposals due October 14, 2026.

The scope encompasses exhibit-specific graphics and production on an as-needed basis, including vinyl banners, wall applications with vinyl lettering and graphics, exhibit panels and labels, pop-up banners, and interior and exterior signage. The City anticipates approximately 10 to 12 exhibitions annually, 6 to 8 pop-up banners, 15 to 20 vinyl lettering projects, 6 to 8 entrance banners, and 9 exterior installations per year. Work is performed at Irving Arts Center and Irving Archives and Museum facilities. Standard turnaround is fifteen business days following City approval of final artwork and written quote; expedited services are deliverable within seventy-two hours when requested.

The contract will commence upon award and run for approximately one year, ending on the last day of the month immediately preceding the month of award, with options for renewal for up to two additional one-year periods. The annual not-to-exceed amount is $40,000; the City does not guarantee minimum work quantities or spending levels. Pricing shall include all labor, materials, production, fabrication, delivery, and associated costs. Respondents must provide hourly rates for graphic design and installation services applicable to custom projects.

Proposals will be evaluated on a 40 percent cost basis, 30 percent project samples and portfolio basis, and 30 percent references basis. Respondents must submit one electronic copy via the City's e-procurement website, including company overview, minimum three current or recent client references with contact information, and minimum two completed project examples demonstrating relevant experience with detailed pricing for all line items specified in the solicitation. The City reserves the right to reject any or all submissions and may contact proposers for clarification.