Granular Activated Carbon Media Changeout

The City of Santa Fe is soliciting bids through Invitation to Bid (ITB) #26025 for a Granular Activated Carbon (GAC) Media Changeout project at the Buckman Direct Diversion (BDD) facility. The procurement specifically requires a contractor to replace 210,000 pounds of Calgon Filtrasorb 820 media across three GAC contactors, with 70,000 pounds of media per contactor. The project involves comprehensive media removal, thorough underdrain inspection, and new media installation, with all associated freight costs included in the bid. Bids are due on October 22, 2025, at 2:00 pm Mountain Time, with the contract term spanning four years from the final approval signature date. The evaluation criteria will be based on lowest cost per specifications, with the Buckman Direct Diversion reserving the right to award the entire bid, groups, individual items, or combinations. Bidders must submit a single line item lump sum price that encompasses all project requirements, with potential annual price adjustments limited to 10% and subject to demonstrable market changes.

The procurement includes local and state business preferences, with potential advantages for Santa Fe-based businesses (3-6% preference) and New Mexico resident or veteran contractors (8-10% preference). Contractors must maintain insurance coverage and comply with local living wage ordinances. The contract requires detailed record-keeping and adherence to standard provisions including inspection, performance, confidentiality, equal opportunity compliance, and indemnification. While a specific contract value is not explicitly stated, the lump sum pricing structure suggests a comprehensive compensation model that covers media removal, underdrain inspection, media installation, and associated freight. Payment terms include a 30-day acceptance window, with late payment charges of 1.5% per month after the initial period. The contract is contingent on sufficient appropriations by the Buckman Direct Diversion Board and will be governed by New Mexico state laws, with the contractor required to maintain insurance coverage of at least $2,000,000 per occurrence and in the aggregate.