Grand, Upright, and Digital Pianos

Cobb County School District (CCSD) in Georgia is issuing Invitation for Bid (IFB) B26117 for the purchase, delivery, and setup/assembly of grand, upright, and digital pianos on an as-needed basis. The procurement encompasses 16 line items including seven grand pianos (5'5" to 7' in length from Kawai and Yamaha manufacturers), three upright pianos, and six digital pianos, all specified with benches and dollies included. All pianos must be in ebony or black finish, and vendors must provide unit pricing, lead times, warranties covering one year of parts and labor, and an Allowance for Regulatory Overhead (ARO) per Section 2.8 of the Special Terms and Conditions. All pricing must include shipping, freight, handling, inside delivery to designated school locations across approximately 77 elementary schools, 17 middle schools, 17 high schools, and numerous special schools and facilities, plus setup/assembly and first tuning at no additional cost. Written questions are due April 20, 2026, at 10:00 AM ET, with responses posted April 23, 2026. Bid responses must be submitted electronically through the CCSD Euna Procurement Portal by April 30, 2026, at 3:00 PM ET, with public opening at the CCSD Procurement Services Department in Kennesaw, Georgia. Evaluation is scheduled for May 2026, with award effective June 1, 2026. The resulting contract will have a one-year firm pricing period with CCSD retaining the option to renew or non-renew at its sole discretion, and vendors must provide proof of insurance within five business days of award notification, including Commercial General Liability ($1 million minimum), Commercial Auto Liability ($1 million minimum), Umbrella Coverage ($2 million minimum), and Statutory Workers' Compensation.

The solicitation does not specify guaranteed quantities, as purchases will occur based on school system needs and available funds. CCSD is requesting that vendors extend pricing, terms, and conditions to other Metro-Atlanta area entities, surrounding counties, K-12 school districts, and Cobb County government agencies. The solicitation includes provisions regarding minority-owned, woman-owned, veteran-owned, and small business designations, as well as inquiries about goods manufactured in Georgia. All vendors must comply with the Georgia Security and Immigration Compliance Act by submitting appropriate E-Verify affidavits or exceptions, and contractors bidding $100,000 or more must submit Byrd Anti-Lobbying Amendment Certification and certifications regarding debarment and suspension. An IRS W-9 form is required with all responses, and vendors must provide complete company information, background on delivery and warehousing capabilities, and references from similar past work. No minimum order amounts or additional fees, surcharges, or fuel charges are permitted, and specific brand and model numbers are required with no substitutions allowed without prior written approval. The document does not disclose an incumbent vendor or specific award value, though the scale of the procurement across numerous school facilities suggests a substantial contract opportunity.