Grand piano

Plymouth-Canton Community Schools is seeking bids for the procurement of one new grand piano to support the choir program at Salem High School in Plymouth, Michigan. This Request for Bids (RFB) solicits proposals for a high-quality grand piano suitable for daily instructional use, rehearsals, and performances across multiple musical styles including classical, folk, jazz, and contemporary music. The School District has specified preferred grand piano models in two size categories: 6'1" to 6'4" models (Yamaha S3x, Yamaha C3X, or Kawai GX-3) and 6'5" to 7'0" models (Yamaha C5X, Kawai RX-6, or Boston GP-193 PE II), though comparable equivalents are acceptable. All bids must be submitted as sealed, original hard copies delivered in person to Kenetra Tisby at 454 S. Harvey Street, Plymouth, Michigan 48170, and must include manufacturer specification sheets, warranty documentation, two educational or institutional references, estimated delivery dates with company contact information, and details of assigned personnel. The School District requires a minimum 10-year manufacturer fully-transferrable warranty covering defects in materials and workmanship, with all costs for delivery, assembly, tuning, and warranty included in the unit price on an F.O.B. delivered and unloaded basis. The deadline for written clarification requests is 1:00 p.m. on May 1, 2026, bids are due by 1:00 p.m. on May 8, 2026, and contract award is expected by June 16, 2026, with preferred delivery and assembly between August 31 and September 11, 2026, but no later than September 30, 2026. All pricing must be firm for six months from the bid due date and presented as not-to-exceed amounts, with professional tuning to be completed within one week of delivery.

The RFB documents do not identify any set-aside designations or restrictions limiting participation to disadvantaged enterprises or specific organizational types, suggesting the procurement is open to all qualified vendors. No incumbent vendors or current contractors are identified in the solicitation materials. There are no specific budget ranges or award values disclosed in the available documentation; however, pricing evaluation will consider factors including delivery time, quality, warranties, past performance, and financial stability, with the School District reserving the right to accept or reject any or all bids and award to a vendor other than the lowest bidder based on these broader criteria. The School District may reject bids for irregularities, incomplete information, unbalanced pricing, or failure to comply with RFB instructions. Addendum No. 1, issued concurrently with the RFB, clarifies that bidders may submit both typed and handwritten entries on pricing forms, may use "TBD" for serial numbers with the provision that the serial number will be provided at delivery, and are permitted to include cover letters and sole source letters as part of their submissions.