Grader bolts - rebid

The Commonwealth of Kentucky Transportation Cabinet Division of Purchases is seeking bids for grader bolts on behalf of the Division of Equipment through a Request for Bid (RFB) solicitation. The procurement covers two line items: 800 units of 5/8" x 2-1/2" Grade 8 steel plow bolts with dome heads and coarse thread (packaged 25 per box with Grade 8 hex plain coarse thread nuts), and 200 units of 5/8" x 3" Grade 8 steel plow bolts with identical specifications. Bids must be submitted electronically through the Kentucky Vendor Self Service (VSS) system by December 10, 2024, at 1:30 PM Eastern Time, with an anticipated award date of December 16, 2024. A public bid reading will occur on the closing date at 3:00 PM Eastern Time via conference line (866-830-9434, Participant Code 21327950). Written questions must be submitted by December 6, 2024, at 12:00 PM, with Commonwealth responses posted by 4:00 PM that same day. The evaluation will utilize a best value methodology, allocating 95 points to the lowest price and 5 points to delivery time, with the lowest bidder receiving maximum price points and subsequent bidders receiving proportional points calculated by dividing the lowest price by their price and multiplying by 95. The initial master agreement runs from the award date through October 31, 2025, with four optional one-year renewal periods available by written agreement. All deliveries must be F.O.B. Destination Freight Prepaid and Allowed to the KYTC Division of Equipment Warehouse at 1239 Wilkinson Boulevard, Frankfort, Kentucky 40601, with a one percent (1%) per day penalty assessed for late shipments. Bidders must specify concrete delivery timelines, as vague terms such as "as required" or "as soon as possible" will render bids non-responsive.

The solicitation applies reciprocal preferences for Kentucky resident bidders and qualified bidder preferences (15% or 20% of maximum points depending on status). Vendors must register in the eProcurement system prior to bid submission and provide required affidavits, certificates of authority for foreign entities, and equipment specifications or product literature as specified in the submission checklist. This is a rebid of RFB 2500000275, and estimated quantities are noted as nonbinding; only actual delivery orders authorize shipments. No incumbent vendor or budget range information has been disclosed in the available solicitation documents. Bidders should note that the Kentucky Transportation Cabinet will evaluate responses based on vendor ability to meet specified delivery requirements and pricing competitiveness, making timely and reliable delivery performance critical to bid competitiveness under this solicitation.