Grade 8 Washington DC Trip

The Needham School Committee in Norfolk County, Massachusetts is seeking sealed bid proposals for a Grade 8 Washington DC Trip to be provided for the period of July 1, 2017 through June 30, 2018. The RFP requires a qualified vendor to organize and execute a multi-day educational trip to Washington DC for approximately 450 eighth grade students across 5 groups. The trip must include various historical and educational site visits, community service learning opportunities, security, meals, transportation, and insurance. Proposal packages are available starting November 11, 2016, with a pre-bid conference on November 17, 2016 and proposals due on December 16, 2016. The Needham School Committee will award a single one-year contract to the responsive and responsible bidder providing the most advantageous proposal. Pricing will be structured as a per-student fee, with parents/students making direct payments to the selected contractor. The contractor must provide detailed financial reporting to the school district and offer e-payment options meeting specified security and transparency requirements.

The contract is subject to annual appropriation and may be terminated for non-performance or lack of funding. There are no set-aside designations or restrictions on the types of organizations that can respond. The current incumbent vendor is not identified. The RFP does not specify an anticipated award value or budget range, but pricing will be on a per-student basis with parents/students making direct payments to the selected contractor.