GPS Tracking for Snowcat Fleet

The Washington State Parks and Recreation Commission is soliciting proposals for an automated Global Positioning System (GPS) tracking solution for their statewide snowcat fleet, supporting winter recreation trail grooming during the 2025-2026 season. The procurement seeks up to 80 GPS tracking units with specific technical requirements, including rugged, waterproof equipment capable of operating under up to one foot of snow and running on lithium-ion batteries lasting 1-4 months. The GPS system must provide real-time tracking, messaging services, and a web map interface compatible with Parks' GIS trail data. Bid responses are due on Tuesday, July 8, 2025, by 1:00 PM PST, submitted electronically to BidBox@parks.wa.gov, with the contract term expected to run until July 31, 2026 and potential annual renewals for a minimum of 5 years. The bid will be evaluated on a 100-point scale, with price accounting for up to 50 points, experience and expertise up to 40 points, and a 10-point preference for Washington small businesses or certified veteran-owned businesses. Bidders must demonstrate at least five years of experience with GPS tracking systems and provide five professional references.

The procurement includes a preference for Washington small businesses and veteran-owned businesses, potentially offering a competitive advantage to local enterprises. Vendors must meet comprehensive insurance requirements, including Commercial General Liability of at least $1,000,000 per occurrence and Automobile Liability insurance. While no specific incumbent vendor is mentioned, the contract template suggests potential for a multi-year engagement with annual renewal options. Though the exact budget is not explicitly stated, the procurement suggests a significant investment in tracking technology for approximately 80 GPS units across the state's snowcat fleet. The solicitation indicates a comprehensive approach to vendor selection, emphasizing not just pricing but also technical expertise, system capabilities, and local economic impact. The sample contract provides a flexible framework for engagement, with provisions for detailed customization based on the selected vendor's specific capabilities and proposed solution.