GPS hardware, installation, monitoring and repairs (REBID)

The Palm Beach County Board of County Commissioners, Purchasing Department, issued an Invitation for Bid (IFB 17-002RR/KM) for GPS hardware, installation, monitoring, and repair services with a submission deadline of March 30, 2017, at 4:00 p.m. local time. The procurement is divided into three separate lots: Lot 1 serves all county departments excluding PalmTran, Water Utilities, and Planning, Zoning & Building (estimated 595 units annually); Lot 2 serves PalmTran only (estimated 60 units annually); and Lot 3 serves Water Utilities and Planning, Zoning & Building (estimated 200 units for installation and 543 units for monitoring annually). The successful bidder must provide firm fixed pricing for Global Positioning Systems hardware to track county-owned vehicles and equipment, including unit installation pricing, monthly service monitoring with no annual contracts or commitments, and standard hourly repair rates. All equipment must be new and of current manufacture, delivered on an F.O.B. destination basis with the bidder bearing all transportation costs and liability. The contract will be awarded for an initial twelve-month term with options to renew for four additional twelve-month periods, subject to mutual written agreement and board appropriation of funds. Work must commence within fifteen days of notification, with scheduling coordination required during normal business hours (7:00 a.m. to 5:00 p.m. Monday through Friday for Lots 1 and 3; 9:00 a.m. to 5:00 p.m. for Lot 2). Lots 1 and 2 permit manufacturer equivalents to the Geotab GO7/CalAmp Model #LMU-3030, while Lot 3 restricts bidding to Geotab GO7 only with no substitutes, and all bidders must provide a one-year warranty covering defects in materials and workmanship with loaner units provided at no cost if on-site repairs cannot be completed during the warranty period.

Palm Beach County has established a minimum 15 percent Small Business Enterprise (SBE) participation goal for this procurement and offers a 5 percent local preference for bidders with permanent business locations in Palm Beach County or the Glades. All bidders must submit evidence of required insurance coverage, including commercial general liability of at least $500,000, business auto liability of at least $500,000, and workers' compensation insurance. Time and material contracts for repairs shall be based on the bidder's actual cost of materials plus shipping, not to exceed the bidder's price to its most favored customer or current market price, whichever is lower. No incumbent vendor or existing contractor information was disclosed in the solicitation documents. The specific award value or budget range was not disclosed in the available procurement documentation, though the contract covers three distinct service lots with varying unit volumes and service requirements across multiple county departments.