GPS hardware, installation, monitoring and repairs (REBID)

Palm Beach County's Purchasing Department issued Invitation for Bid (IFB) #17-002R/KM on December 8, 2016, for GPS hardware, installation, monitoring, and repair services to establish a term contract for tracking County-owned vehicles and equipment. The procurement is divided into three separate lots: Lot #1 serves all County departments excluding Palm Tran, Water Utilities, and PZB with an estimated 595 GPS units annually; Lot #2 is dedicated to Palm Tran with 60 estimated units; and Lot #3 is reserved for Water Utilities and PZB with 200 estimated units. The solicitation requires firm fixed pricing for GPS unit installation, monthly monitoring services per unit, and hourly repair rates, with installation services provided during normal working hours (Monday through Friday, 7:00 a.m. to 5:00 p.m., except Lot #2 which requires 9:00 a.m. to 5:00 p.m.). Equipment specifications require either GEOTAB GO7 with CalAmp Model #LMU-3030 or equivalent products, with Lot #3 specifying GEOTAB GO7 only without substitutes. Bidders must provide three references, current licenses and permits, Commercial General Liability Insurance of at least $500,000, Business Auto Liability of at least $500,000, and Workers' Compensation Insurance in accordance with Florida Statute Chapter 440. The bid responses were due December 29, 2016, at 4:00 p.m. local time, with the contract term being twelve months with options to renew for four additional twelve-month periods under mutual written agreement, and all labor, travel, equipment, tools, materials, installation, on-site training, and support must be included in pricing with a minimum one-year warranty and F.O.B. destination delivery.

The County applies a 15% Small Business Enterprise (SBE) participation goal with provisions for bid evaluation based on responsive SBE participation, and a 5% local preference is available to bidders with a permanent place of business in Palm Beach County established prior to the solicitation issuance. All materials supplied must be new and unused, with OEM replacement parts or manufacturer-approved equivalents required for repairs. The County will order on an as-needed basis with no annual contracts or commitments, and payment shall be rendered only upon satisfaction and acceptance of delivered items and rendered services. No overtime compensation is permitted for repair services, and contractors are responsible for all aspects of service delivery. While specific incumbent vendors or budget ranges are not identified in the solicitation documents, the contract structure allows for flexible ordering across three distinct operational areas within Palm Beach County government.