Google workspace licensing (ED plus)

Henderson County Public Schools Board of Education in North Carolina is issuing a Request for Quotes (RFQ) to procure Google Workspace Licensing for Education Plus, a cloud-based productivity and collaboration platform providing access to Gmail, Drive, Classroom, and related services for the school district's domain. The procurement requires pricing for 2,175 staff licenses and 12,250 student licenses, with an initial contract term extending from the award date through May 31, 2029, billed in three equal annual installments. Sealed bids must be submitted by 2:00 PM (EST) on Friday, May 29, 2026, to the Henderson County Public Schools Administration Building at 414 Fourth Avenue West, Hendersonville, NC 28739, with all written questions due to Purchasing Agent Joni Huchzermeier by noon (EST) on Friday, May 8, 2026. Vendors must provide firm pricing that remains unchanged throughout the contract term and guarantee delivery within fourteen days of order receipt. Evaluation criteria include price competitiveness, specification compliance, delivery schedule reliability, transportation charges, equipment quality, and suitability for intended use, with the school district reserving the right to award to single or multiple vendors based on conformity, delivery capabilities, pricing, and vendor performance history. Bids must be submitted by mail or hand delivery only, with all required certifications completed, including sex offender registry compliance, criminal background checks, E-Verify compliance, and Iran Divestment Act and Israel boycott certifications.

The RFQ document does not specify set-asides for disadvantaged enterprises or restrictions limiting eligible respondents to particular organization types; therefore, qualified vendors meeting the technical and compliance requirements appear eligible to respond. No incumbent vendors or current contractors are identified in the available procurement documentation. The school district reserves the right to adjust quantities up or down based on available funds and may make additional license purchases at the same unit cost throughout the three-year agreement period, though no minimum or maximum quantities are guaranteed. Payment terms are net 30 days after invoice receipt or goods acceptance, whichever is later. While the specific budget allocation or award value is not disclosed in the RFQ summary, the contract scope covering approximately 14,425 total licenses over a three-year period indicates a substantial procurement opportunity for qualified Google Workspace vendors.