Golf Course Guides and Score Cards

The Palm Beach County Board of County Commissioners, through its Purchasing Department and Parks & Recreation Department, issued Request for Submittal (RFS) No. 600593/LAC on February 24, 2022, seeking qualified contractors to design, develop, print, and deliver golf course guides (yardage books) and score cards for four county golf facilities: Okeeheelee Golf Course (27 holes), Southwinds Golf Course (18 holes), Park Ridge Golf Course (18 holes), and Osprey Point Golf Course (27 holes). The contractor must deliver initial products within 120 days of contract start and provide additional reprints within 30 days of notification. Golf course guides must be printed in full color with a minimum of 500 copies per print per golf course featuring saddle-stitch binding, while score cards must include an estimated annual supply of 30,000 to 50,000 copies per facility depending on rounds played. The evaluation criteria allocate 25 points for experience and qualifications, 25 points for project approach and understanding, 10 points for key personnel and operations, 20 points for revenue submittal, 15 points for Small/Minority/Women Business Enterprise (S/M/WBE) participation, and 5 points for business location and local preference. Respondents were required to submit one unbound original, three bound copies, and one electronic PDF copy of their complete submittal to the Purchasing Department by March 23, 2022, at 4:00 p.m. The evaluation and selection process was scheduled for April 5, 2022, with an anticipated award date and contract start date of May 3, 2022. The contract term runs one year, ending May 2, 2023, with four one-year renewal options available at the County's sole discretion.

All respondents must comply with the County's Equal Business Opportunity (EBO) Ordinance, commercial non-discrimination requirements, criminal history records check procedures for unescorted facility access, drug-free workplace certification, and comprehensive insurance requirements including Commercial General Liability of $500,000, Professional Liability of $1,000,000, and Workers' Compensation coverage. The contractor may offset costs through pre-determined advertising space in the yardage books and score cards, with pricing evaluated based on revenue offered to the County. The contractor is responsible for all advertising content approval and must comply with the County's advertising restrictions prohibiting competitor golf operations, tobacco, liquor, political messages, and other inappropriate content. No incumbent vendors or budget range was specified in the solicitation documentation. This opportunity is structured as a revenue-generating contract rather than a cost-reimbursement procurement, allowing qualified firms to generate income through controlled advertising while delivering required publications to Palm Beach County's golf operations.