Golf Cart Financing

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Tourism, Arts, & Heritage Cabinet and Kentucky Department of Parks (KDP), is procuring financing options for golf cart fleets serving thirteen golf courses located across forty-four Kentucky State Parks. This Request for Proposal (RFP) seeks qualified vendors to provide multiple financing structures, including Fair Market Value Leases, Conditional Sales Agreements with $1 buyouts, and Conditional Sales Agreements with stated purchase prices. Vendors must maintain current Vendor Operating Agreements with golf cart distributors EZGO and Yamaha, provide competitive financing quotes valid for a minimum of thirty days at no cost to the Commonwealth, and submit audited financial statements for the two most recently completed fiscal years. The proposal evaluation is based on a maximum of 1,000 technical merit points, comprising general vendor information and background (100 points), account management and customer service (200 points), relevant experience with governmental clients (300 points), vendor operating agreements with distributors (300 points), and value-added recommendations (100 points), with potential additional points up to 200 from oral presentations if required. Vendors must maintain Commercial General Liability Insurance of $1,000,000 per occurrence and $2,000,000 aggregate, with the Commonwealth named as an additional insured. Written vendor questions were due by January 31, 2025, with Commonwealth responses provided by February 6, 2025; the proposal submission deadline is February 19, 2025, at 3:30 PM ET via the Commonwealth's eProcurement system. The resulting contract will have an initial one-year term from the award date, with options to renew for four additional two-year periods upon mutual agreement, with firm fixed pricing for the initial twelve-month period and price increases permitted thereafter only upon documented justification based on industry-wide changes.

No set-aside designations or restrictions on organization types are specified in the procurement documents. The RFP does not identify any incumbent vendors or current contractors; however, existing relationships with EZGO and Yamaha as preferred golf cart distributors are indicated. The Commonwealth reserves the right to extend the resulting master agreement to other state agencies and political subdivisions with vendor consent. No specific award value or budget range is provided in the available documentation, though the scope encompasses financing for golf cart fleets across a significant state park system. All vendors must comply with Kentucky statutes regarding taxes and employment. Electronic proposal submission is mandatory through the Commonwealth's eProcurement system, with vendors required to submit Technical Proposals and Proprietary Information as separate documents.