Gold-Leaf Lettering for Fire Apparatus

The City of Pasadena Fire Department is seeking proposals for gold-leafing and pinstriping services for its fire apparatus, including ladder trucks, fire engines, rescue ambulances, and specialized rescue vehicles. The comprehensive contract requires a vendor with at least 10 years of experience in gold leaf, pinstriping, and lettering work, with specific performance requirements including responding to job requests within two business days and completing gold-leaf work within 5-10 business days depending on the vehicle type. Bidders must provide three professional references, with at least one from another fire department, and demonstrate capabilities in masking, sanding, removing existing gold leaf, and re-applying 23 carat gold leaf. The electronic bid will be received via the City's eProcurement Portal prior to 3:00 pm on Monday, April 8, 2024, with a project release date of Thursday, March 28, 2024. Evaluation criteria will focus on material quality, vendor capabilities, performance history, and the lowest responsive and responsible bid, with the contract having an initial five-year term and no optional extension periods. The work will be performed at Pasadena Fire Stations 34 and 37 during normal business hours, with the vendor required to provide a three-year material and workmanship limited warranty.

While no specific set-aside designations are explicitly mentioned, the bidding documents include forms related to workforce diversity, non-discrimination, and equal opportunity employment practices. The procurement process requires vendors to complete comprehensive documentation, including a Unique Entity Identifier (UEI) from SAM.gov, a Non-Collusion Declaration, and detailed workforce utilization forms. Vendors must possess a valid business license and comply with Pasadena's local regulations, including the Living Wage Ordinance. The bid documents include provisions for performance and materials bonds, ensuring financial protection for the City of Pasadena. Although specific contract value is not disclosed, the detailed requirements suggest a substantial commitment to maintaining the professional appearance and quality of the fire department's apparatus. The contract will require extensive documentation, including a Technical Questionnaire and Relevant Experience Form to verify the contractor's qualifications and capabilities in providing specialized gold-leaf lettering services.