Glucose Monitoring-Bid documents include attachment

The Colorado Department of Human Services (CDHS) issued an Invitation for Bid (IFB) on August 10, 2015, for a glucose monitoring system to serve the Colorado Mental Health Institute at Pueblo (CMHIP) and Fort Logan (CMHI-FL). The procurement seeks glucometer systems, test strips, control solutions, and associated software to replace legacy local-drive databases and integrate patient glucose data into the Cerner Electronic Health Records system. CMHIP requires 24 glucometers and bases to support 20 adult treatment teams serving approximately 425 patients, while CMHI-FL requires 10 glucometers and bases for 4 adult treatment teams serving approximately 94 patients, with combined estimated annual volumes of approximately 70,000 patient tests plus quality control tests. The successful vendor must provide a point-of-care glucose monitoring system analyzer with centralized middleware data management capable of testing capillary whole blood with real-time electronic data transfer, providing results within 5 seconds, requiring sample sizes of 6 microliters or less, and meeting ISO 15197:2013 acceptance criteria for system accuracy with 95 percent of measured glucose values falling within 15 mg/dL of reference measurements. All equipment and parts must be new with manufacturers' warranties, quoted FOB Destination and Installation with payment terms of no less than 30 calendar days. The contract award period runs from October 1, 2015, through June 30, 2016, with four one-year renewal options available. The bid submission deadline was August 12, 2015, at 10:00 AM, with sealed bids submitted to the Department of Human Services Southern District Procurement Office in Pueblo, Colorado. Evaluation criteria include unit price, administrative costs, payment terms, delivery conditions, and minimum order quantities, with the state intending to issue either a single vendor award or multiple awards based on the most beneficial offer.

Vendors must be registered on Colorado/VSS at the time of bid opening and comply with federal E-Verify requirements and Colorado immigration-related employment verification statutes. The procurement documents specify a non-hosted, server-based software solution installed on state-owned servers with ODBC database compliance, DHCP IP addressing capability, and full software license ownership by Colorado, requiring integration with the Cerner Electronic Health Record system and compatibility with Windows Server 2008 and TCP/IP protocol. The system must support two independent data sites using a single database, enable users to access and transfer patient records across both hospitals while supporting facility-specific configurations, and provide comprehensive Help Desk Support for immediate technical issue resolution. Required security and functional specifications include HIPAA compliance with 128-bit minimum encryption, round-trip encryption between glucometer and EHR, automatic logoff after inactivity, account lockout after three failed login attempts, comprehensive audit trails, role-based access control, and full compliance with Colorado Office of Information Security policies. The solicitation documents do not specify a stated budget range or award value; however, pricing is expected to be inclusive of glucometers, test strips, control solutions, software licensing, implementation, and ongoing support services for the contract period and renewal options.