Glass Repairs

Portsmouth Public Schools (PPS) in Portsmouth, Virginia is soliciting sealed proposals through competitive negotiation for as-needed glass repair and installation on windows and doors, with written questions due November 13, 2026 and proposals due November 30, 2026 at 2:00 PM. PPS has established a goal of 11 percent of purchases from minority and women-owned business enterprises (M/WBE), and respondents must submit M/WBE subcontracting plan forms with their proposals or the response will be deemed non-responsive.

The contractor must furnish all equipment, labor, and materials for repairing or installing glass of various types and sizes across approximately 24 school buildings. Work timing cannot be determined in advance, as requests arrive day to day. The contractor must provide 24/7 emergency response with qualified personnel on-site within two hours of an emergency call, and must provide normal business-hours service with site visits and written cost proposals for standard requests.

Pricing is determined job by job, with hourly labor rates submitted for approval. Overtime rates apply to work between 5:00 p.m. and 7:00 a.m. Monday through Friday and at any time on weekends or federal holidays. Parts and materials are provided at contracted discounts off list price.

The contract runs from award through December 31, 2029, with two one-year renewal options. Either party may terminate without penalty after the initial 12 months upon 60 days written notice.

Evaluation weights are M/WBE plans and compliance at 30 percent, experience and qualifications at 30 percent, proposed price at 20 percent, and capability at 20 percent. Proposals must include six indexed tabs covering qualifications, methodology, M/WBE compliance, customer references from the past five years, the pricing schedule, and any exceptions to terms and conditions. Submissions go to the Procurement Office, 801 Crawford Street, 3rd Floor, Portsmouth, Virginia 23704.