Glass Reflective Spheres/Beads

The County of Orange, California, OC Public Works, is requesting competitive bids for glass reflective spheres/beads on an as-needed basis, with bids due September 10, 2026, at 2:00 PM through the County's electronic eProcurement Portal. A 5% local-vendor preference applies to County of Orange Local Small Business (OCLSB) certified bidders, with a maximum allowable preference deduction of $100,000; DVBE preference is not applicable to this public works project.

Bidders must provide firm pricing for glass reflective beads in three packaging formats: 50-pound bags (palletized at 48 bags per pallet), 550-pound fiber drums, and 2,200-pound totes. All beads must comply with California Department of Transportation Specification 8010-004 and AASHTO M247 Type 2 standards, contain less than 200 parts per million each of arsenic and lead, and achieve at least 75 percent true spheres by count. Pricing must include all transportation and delivery charges on an F.O.B. Destination basis. The contractor must maintain office staff availability Monday through Friday from 7:00 AM to 4:30 PM PST, deliver orders within two weeks of placement, and schedule all deliveries Monday through Thursday between 7:00 AM and 2:30 PM, excluding County holidays, at the OC Public Works/Operations & Maintenance Warehouse in Orange, California.

The contract term is three calendar years, effective January 20, 2027, with a total spending limit of $225,000. No price increases are permitted during the first contract year; thereafter, increases require 180 days' advance written notice with documented proof of cost increases. Bidders must guarantee pricing equal to or less than prices offered to other local, state, or federal government entities. The County anticipates awarding to the lowest responsive, responsible bidder. Bid validity extends 120 days after closing. Questions are due August 26, 2026, before 2:00 PM. Contractors must carry commercial general liability ($1 million per occurrence/$2 million aggregate), automobile liability ($1 million combined single limit), workers' compensation, and employers' liability ($1 million per accident) coverage, and submit Labor and Material Payment and Performance Bonds. This contract qualifies as a cooperative vehicle extendable to other municipalities, counties, public utilities, hospitals, educational institutions, and non-profits, with a 2% administrative rebate on subordinate sales payable to the County.