Glass Installation and Repair

The Commonwealth of Kentucky Finance and Administration Cabinet, Department for Facilities and Support Services, Office of Building and Mechanical Services has issued Request for Bid (RFB 785 2600000525) to establish a master agreement for glass installation and repair services on an as-needed basis for state-owned buildings in Frankfort, Kentucky. The procurement seeks qualified vendors to provide comprehensive glass services including replacement, repair, and installation of various glass types such as tempered, laminated, wired, tinted, security, and commercial glass systems, along with related items for commercial and residential buildings. Vendors must supply all labor, supervision, materials, supplies, tools, equipment, and expertise necessary to perform installations and repairs during regular working hours (7:30 a.m. to 5:00 p.m. EST, Monday through Friday) and maintain emergency response capability within three hours of notification. The contract utilizes a best value evaluation methodology with 100 total measurable points: emergency response time is pass/fail, regular hourly rate (50 points), emergency hourly rate (30 points), response time (15 points), and warranty (5 points). Critical deadlines include vendor written questions due April 20, 2026, by 12:00 p.m. Eastern Time, with Commonwealth responses due April 21, 2026, and bid submission deadline of April 28, 2026, at 1:30 p.m. Eastern Time. All bids must be submitted electronically through the eProcurement system, with all line items required for award consideration. The initial contract period runs one year beginning May 1, 2026, and expiring April 30, 2027, with four optional one-year renewal periods available.

Bidders must meet specific requirements including proof of Kentucky Tax Registration (Form 10A100), Commercial General Liability insurance with minimum coverage of $1,000,000 per occurrence and $2,000,000 aggregate, and compliance with campaign finance and immigration-related affidavits. Resident bidders and qualified bidders are eligible for reciprocal and preference scoring opportunities respectively. All proposed pricing must remain valid for a minimum of 60 calendar days following the bid due date, with no price increases permitted during the first 12 months of the contract; subsequent increases require written justification based on industry-wide price changes. Materials supplied must be institutional, industrial, or commercial grade, with a materials cost line item to be established post-award for the purchasing agency's use in payment processing. Past vendor performance may be considered in award determinations, and vendors with poor performance records in the previous 12 months may be deemed non-responsible. The Commonwealth reserves the right to cancel the RFB if responses exceed available funding; however, specific award values or budget ranges were not disclosed in the solicitation documents.