GJGA-Online Catalog & Print Publishing Solution

Morgan Community College (MCC) in Fort Morgan, Colorado, issued a Documented Quote solicitation for an online catalog and print publishing solution to replace its existing system. The procurement seeks a comprehensive, web-based platform capable of managing college catalogs with integrated print and web publishing functionality, requiring vendors to migrate existing data including college branding, logos, tables, and graphics within a 4-6 week implementation timeline. Key deliverables include administrative controls with hierarchical permissions, automated change tracking and reporting, training materials, and ongoing technical support during normal business hours. The solution must be completely web-based, provide 24/7 availability with 98% uptime, integrate with the Banner student database, support ADA and WCAG 2.0 Level AA compliance, and include advanced search functionality with automatic indexing. Responsive bids required submission of a response sheet, narrative addressing vendor qualifications and experience with legacy catalog conversions, specification acknowledgment, minimum three higher education references, W-9 form, unauthorized immigrant certification, PERA retiree questionnaire, and SDVOSB certification if applicable. Award selection was based on vendor ability to meet specifications, proposed total project cost, payment terms, delivery timelines, and reference verification. Quote submissions were due August 4, 2015, at 10:00 AM MST, with responses submitted via email or in-person delivery to the MCC Purchasing Department.

The solicitation encouraged participation from minority-owned businesses, women-owned businesses, and service-disabled veteran-owned small businesses. The contract term was one year with an option to renew for four additional one-year periods, commencing upon purchase order issuance, with all orders placed via purchase order under Colorado State Terms and Conditions rather than formal contracts. Vendors were required to submit three proposed pricing components: total implementation service costs, annual maintenance costs for renewal years, and itemized charges for training or other billable services, with all quotes exclusive of federal and state taxes. The procurement specifically required integration with MCC's existing Banner student database and the ability to manage legacy catalog data conversion. No incumbent vendors or budget range was identified in the solicitation documents, though the scope of deliverables including implementation services, annual maintenance, training, and ongoing technical support suggests a substantial engagement value.