GIS software enterprise license agreement

Doña Ana County in New Mexico is procuring a Geographic Information Systems (GIS) software enterprise license agreement through a sole source procurement with Environmental Systems Research Institute, Inc. (Esri). The County's Community Development Department seeks to obtain Esri's Small Municipal and County Government Enterprise Agreement, a comprehensive bundled package that includes term-limited software licenses, maintenance services, and deployment rights for enterprise GIS software. The deliverables encompass ArcGIS Enterprise Software and Extensions, ArcGIS Online and Enterprise User Types (including 100 Contributor Users, 300 Mobile Worker Users, 300 Creator Users, and 70 Professional Users), ArcGIS Pro add-on applications, and specialized analyst tools. Additional benefits include 175,000 annual service credits, five Esri User Conference registrations, five authorized Tier 1 Help Desk contacts, and a five percent discount on instructor-led training classes, along with training passes across the three-year contract period. The contract term is three years commencing upon the effective date, with annual invoicing permitted up to thirty days in advance of each anniversary date. The posting date was May 21, 2026, with a proposal due date of June 6, 2026.

This procurement is designated as sole source, with Esri identified as the exclusive provider and owner/manufacturer of all U.S. domestic Small Municipal and County Government Enterprise Agreements. The sole source justification is based on Esri's unique ownership position and manufacturing rights to these specific enterprise agreements, with the company having authorized only select resellers to market cloud-based agreements for smaller municipalities. All contract terms are governed by the quotation, the Small Enterprise Agreement for County and Municipality Government (E214-6), Esri's Master Agreement, and New Mexico state supplemental terms and conditions. The total contract value is $586,069.71 for the three-year term, consisting of three annual subscriptions at $180,400.00 per year, training passes totaling $41,396.25 across the three-year period, and sales tax of $3,473.46. The quotation is valid through March 4, 2026, and customers are required to make all payments without right of cancellation, with no refund provisions available during the contract term.