GIS - Engineering Record Drawing Conversion

The Beaufort Jasper Water and Sewer Authority (BJWSA) is seeking proposals for a GIS geodatabase conversion project involving engineering record drawings for up to 150 projects per fiscal year. The solicitation, issued on September 29, 2025, with proposals due by October 27, 2025, at 2:00 PM EST, targets a three-year contract with potential two-year renewal options. The project requires converting engineering record drawings ranging from small single-lot developments to extra-extra-large subdivision phases, with contractors responsible for creating individual project geodatabases that map water and sewer components connected to existing GIS features. Deliverables will include geodatabases with attribution limited to 15 fields per feature, using PDF/TIFF scans and AutoCAD dwg files for each project. Evaluation criteria will be weighted as follows: experience and personnel qualifications (40 points), firm's capability to accomplish work (30 points), and overall cost proposal (30 points). The project anticipates processing approximately 40 small projects, 40 medium projects, 25 large projects, 15 extra-large projects, and 10 XXL projects annually, with monthly invoicing and all work to be completed by June 30 each year.

No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the procurement documents. The contract does not indicate an incumbent vendor or specify integration requirements with existing technology infrastructure. While the exact budget range is not detailed, the scope suggests a substantial multi-year engagement involving comprehensive GIS conversion work across various project sizes. The contractor must maintain specific insurance coverage, including $1,000,000 in commercial general liability, and provide insurance certificates naming BJWSA as an additional insured. The project will be executed within Barnwell County, South Carolina, and covers engineering record drawing conversions for water and sewer infrastructure projects. The total projected volume suggests a significant opportunity for firms with robust GIS conversion capabilities and experience in municipal utility mapping and documentation.