Generators Preventative Maintenance and Repairs Services

The City of San Marcos, Texas is requesting bids for generator preventative maintenance and repair services covering 14 standby generators at municipal facilities, with bids due November 12, 2026 at 2:00 PM local time and City Council award consideration on December 15, 2026.

Bidders must hold proper licensing at time of submission and demonstrate a minimum of five years' experience in backup generator maintenance and repair. Technicians must hold manufacturer certifications and have minimum seven years of experience on backup generators. The contractor must maintain $1 million commercial general liability, $1 million business automobile liability, and $5 million umbrella coverage, with the City named as additional insured.

The scope covers annual maintenance, triennial maintenance, and repair services for 14 standby generators of varying manufacturers (Baldor, Generac, AKSA, Caterpillar, and Kohler) with diesel fuel systems ranging from 50 to 2,600 gallons. Generators are distributed across airports, fire stations, police departments, utility operations, and public safety facilities throughout San Marcos. Repair services are categorized as Routine (4-hour response), Urgent (2-hour response), or Emergency (1-hour response), and the contractor must maintain 24/7 availability.

Pricing shall be submitted on a per-unit basis for annual and triennial maintenance services for each generator, plus hourly labor rates for certified technicians and supervisors across three service categories. Parts and materials markup shall not exceed 20 percent of the contractor's cost. Award will be made to the lowest responsive and responsible bidder based on lowest total cost.

The initial contract term is one year with automatic renewal for up to four additional one-year periods, for a maximum cumulative term of five years. Either party may decline renewal with 90 days' written notice. Required submissions include Bid Form, Vendor Information Questionnaire and Assurances Form, Vendor References and Qualifications Form, House Bill 89 Verification Form, and Conflict of Interest Questionnaire. A public bid opening will follow via videoconference.