Generator Testing

The City of Madison Water Utility issued Request for Bids (RFB #8907-0-2020-BG) for generator testing services targeting RICE NESHAP (Reciprocating Internal Combustion Engine National Emission Standards for Hazardous Air Pollutants) compliance. The procurement specifically seeks a qualified vendor to conduct testing at six generator locations throughout Madison, Wisconsin, including sites UW-20, UW-30, UW-26, Booster-115, UW-7, and UW-31. The solicitation requires bidders to submit comprehensive documentation including Forms A through E, which encompass signature affidavits, receipt and submittal checklists, vendor profiles, cost proposals, and references. Bidders must demonstrate necessary experience, licensing, and permits to conduct the testing, and provide four client references with contact information. The bid was released on January 13, 2020, with questions due by January 16, 2020, bid answers posted by January 21, 2020, and final bids due on January 27, 2020, at 2:00 PM CST. The contract will be awarded to the lowest responsible, responsive bidder as a fixed-fee, all-inclusive, not-to-exceed service contract.

The City of Madison has specific insurance requirements for potential contractors, mandating Commercial General Liability insurance of at least $1,000,000 per occurrence, Automobile Liability coverage of $1,000,000, Workers' Compensation insurance as required by Wisconsin statute, and Professional Liability insurance of $1,000,000 for six years post-completion. Local vendors registered with the City of Madison receive a scoring preference, which could advantage certain bidders. Contractors employing 15 or more employees with $50,000 or more in annual aggregate business with the City must file an Affirmative Action Plan within 30 days of the contract effective date. Based on the bid summary document, three vendors submitted proposals: Environmental Quality Management at $5,500 per site with a total extended price of $30,000, Grace Consulting at $5,475 per site with an extended price of $32,850, and Pioneer Critical Power at $5,500 per site with an extended price of $33,000. Ultimately, Environmental Quality Management was selected as the award recipient, with the total contract value estimated at approximately $30,000 for testing across six sites.