Generator Preventative Maintenance

The City of Hammond Purchasing Department is requesting proposals for generator preventative maintenance services covering 65 generators at various City facilities, with sealed proposals due August 14, 2026 at 10:00 a.m. Written inquiries must be submitted by July 31, 2026 at 2:00 p.m., with City responses due August 7, 2026 at 2:00 p.m.

The scope encompasses inspection, testing, and repair services for all 65 generators, with four service events per year: one major annual inspection and three minor inspections and testing. All electrical work must be performed by Louisiana-licensed electricians. The contractor must maintain property damage and public liability insurance with limits of at least $1 million per occurrence, provide 24/7 emergency callout services with 30-minute response time and two-hour emergency dispatch capability, and submit detailed preventative maintenance reports within 30 days of service completion. Routine work is performed Monday through Friday, 7:00 a.m. to 4:00 p.m., with transfer switch load testing scheduled to avoid operational disruption.

The contract term runs October 1, 2026 through September 30, 2027, with two optional one-year renewal periods available at mutual agreement. Proposers must submit firm pricing on Attachment A covering both major and minor inspection costs for each of the 65 generators, with all costs inclusive of labor, materials, equipment, fuel, transportation, and insurance.

Evaluation is weighted as follows: compliance with RFP requirements (15 points), qualifications and experience (20 points), technical approach and understanding (20 points), service capability and response time (20 points), references and past performance (10 points), and cost proposal (15 points). Proposals will be publicly opened on August 14, with proposer names announced but prices and scoring withheld from public disclosure. The City reserves the right to cancel minor inspections if funding problems develop.