Generator Maintenance for Winnie, TX DPS Office

The Texas Department of Public Safety (DPS) is soliciting bids for generator maintenance services at their Winnie, TX office through Solicitation No. 405-25R0018414, specifically targeting maintenance of a Generac 26 KW LNG generator in Building A. The contract will run from the effective date until August 31, 2028, with services including quarterly inspections (three times per year), annual services, and a comprehensive triennial service. Contractors must have a minimum of 5 years of generator maintenance experience and provide 24/7 emergency response within 4 hours of notification. Key service requirements include battery system inspections, coolant and fuel line checks, load bank tests, and transfer switch evaluations. The electronic bid responses are due by 5:00 P.M. Central Time on June 16, 2025, with a mandatory pre-bid site visit scheduled for June 4, 2025, at 10:00 A.M. at the DPS office location. Evaluation will be based on best value standards, with DPS conducting vendor performance checks through the Vendor Performance Tracking System.

The solicitation does not explicitly outline specific set-aside designations, but the Information and Certifications Form provides opportunities for preferences for Texas-based businesses, service-disabled veteran-owned enterprises, and environmentally sensitive product manufacturers. Potential vendors must submit comprehensive documentation including audited financial statements, proof of financial viability, and complete various forms such as the W-9, Direct Deposit Authorization, and Texas Identification Number application. The contract includes detailed pricing schedules for different technician levels (Master Technicians, Technicians, Apprentices, and Project Management) with varying rates for normal business hours, after-hours, and holiday periods. While no specific budget range is listed, the Mandatory Pricing Schedule includes percentage-based pricing for parts and supplies ranging from $0.01 to $50,000.00. Contractors must also comply with extensive terms and conditions, including background checks, immigration verification, anti-discrimination policies, and maintaining strict confidentiality of state information.