Generator Annual Service

Lewis County, New York is requesting proposals for annual preventive maintenance servicing of 16 backup generators at county facilities under RFP 2026-106, with proposals due October 1, 2026 at 10:30 a.m. The county will give consideration to local vendors, though such preference is not mandatory.

The scope covers Level I minor and Level II major preventive maintenance on generators manufactured by Onan, Cummins, Kohler, and Olympian, distributed across 16 sites including the courthouse, highway garage, DMV/Elections office, Human Services, Public Safety Building, and five 911 communication tower locations throughout the region. Each generator requires two service visits annually—one Level I and one Level II service. The contract term is five years.

To be eligible, contractors must demonstrate a minimum of three years of experience servicing generators and provide three customer references. Bidders must provide detailed pricing for all Level I and Level II services across all 16 sites for each of the five contract years using a cost table included in the proposal package. Contractors must comply with New York State prevailing wage requirements if applicable and obtain required contractor registration with the New York Department of Labor. Comprehensive general liability insurance with minimum limits of $1,000,000/$2,000,000 and automobile liability insurance of $1,000,000/$2,000,000, naming the county as additional primary insured, are required. The county will not allow charges for federal, state, sales, or excise taxes from which it is exempt.

Award will be made by resolution of the Lewis County Board of Legislators based on evaluation criteria including cost, contractor reputation, quality commitment, and responsiveness. The anticipated award date is September 1, 2026. Proposals may be submitted in person, by mail, or through the County's Planet Bids portal to the Clerk of the Board at the Lewis County Courthouse.