General Site & Operational Support Services

Caroline County, Virginia is requesting proposals for General Site & Operational Support Services on an as-needed basis under RFP #2026-GSOSS, with proposals due October 7, 2026 at 2:00 p.m. The County intends to establish a flexible on-call contract with a contractor capable of deploying multiple crews simultaneously and maintaining 24/7, 365-day emergency response capability.

Offerors must hold a Class A contractor license and demonstrate at least five years of experience providing comparable multi-discipline services to governmental, institutional, or large-scale clients. The scope encompasses earthwork and site services, grounds and vegetation management, tree and storm-debris services, snow and ice management, fencing and access control, drainage and stormwater support, hauling and debris removal, equipment-with-operator services, emergency and severe-weather operations, and facility and property support services. Significant consideration will be given to contractors maintaining established physical office and equipment/material storage facilities within Caroline County.

The initial contract term is two years, with the County retaining the option to renew for up to three additional one-year periods subject to satisfactory performance, continued need, and available appropriated funds. No estimated contract value is specified; the County makes no guarantee regarding the amount, frequency, or value of work to be assigned.

Evaluation criteria are weighted as follows: Experience & Past Performance (30 points), Pricing (25 points), Workforce & Organizational Capacity (15 points), Equipment & Operational Resources (15 points), Operational Facility & Local Response Capability (10 points), and Technical Approach & Contract Management (5 points). Pricing proposals must include hourly labor rates, equipment-with-operator rates, truck and hauling rates, snow and ice control rates, emergency and after-hours rates, and material and subcontractor markups disclosed separately and limited to a maximum 3% increase during renewal periods. The contractor must maintain comprehensive insurance including Workers' Compensation (statutory), Comprehensive General Liability ($500,000 per occurrence / $1,000,000 aggregate), Automobile Liability ($500,000 per accident), Umbrella/Excess Liability ($1,000,000), and Professional Liability Insurance ($1,000,000), naming the County as co-insured. Technical questions are due September 25, 2026 at 1:00 p.m. to Ted Lambert (tlambert@co.caroline.va.us); responses will be compiled and posted by September 30, 2026.