General Property Maintenance JOC

The Southwest Ohio Regional Transit Authority (SORTA) is soliciting proposals for a three-year general property maintenance contract covering lawn maintenance, mowing, property cleanup, trimming, edging, debris removal, and vegetation control at eight identified properties in Hamilton County and surrounding areas, with proposals due October 22, 2026 at 2:00 p.m. EST.

SORTA has determined that formal small business participation goals are not available under this solicitation; however, proposers are encouraged to include small and disadvantaged businesses where feasible. Work will be performed on an as-needed basis at the identified locations between 7:00 a.m. and sunset, Monday through Friday, unless otherwise authorized. Contractors must provide all equipment, vehicles, personnel, and supplies necessary to perform services.

Pricing is on an hourly labor-rate basis with quotes required for each individual work request, including labor hours and material costs. The contract will be awarded to the firm offering the best value based on cost and other evaluated factors. Proposed pricing must remain valid for a minimum of 120 days from the proposal deadline.

Evaluation criteria are Project Approach (40 percent), Experience, Qualifications and Availability (30 percent), and Price (30 percent). Required insurance includes workers' compensation, general liability of $1,000,000 per occurrence, automobile of $1,000,000 per occurrence, crime coverage, and professional liability/errors and omissions of $1,000,000 per occurrence. Contractors are responsible for all safety precautions and incident reporting within one hour of occurrence.

A non-mandatory pre-proposal meeting is scheduled for September 28, 2026. Questions are due October 5, 2026, with responses provided by October 13, 2026. Contractors must submit detailed equipment lists with proposals and maintain separate accounting records for three years after final payment.