Gatesville Regional Water Plant Filter Media Replacement

The City of Gatesville, Texas is requesting proposals for filter media replacement and installation at the Gatesville Regional Water Plant (22240 Owl Creek Road) under RFP 2026-0006, with proposals due September 21, 2026 at 11:00 a.m. Central Time via BeaconBid.

The scope requires acquisition and installation of filter media across six filter cells (512 square feet each): 40 tons of Torpedo Sand at 3-inch depth, 168 tons of Silica Sand at 12-inch depth, and 160 tons of Filter Anthracite at 24-inch depth, all compliant with AWWA and NSF standards. The contractor must also dispose of existing materials in accordance with state and federal law. Proposers must demonstrate a minimum of five years of continuous operation providing the same or similar services and submit three verifiable references from the past five years.

Proposals are evaluated on a best-value basis: Cost (40%), Related Experience, Qualifications, and Work History including references (30%), and Schedule to complete work (30%). The contractor must obtain prior City approval for any subcontractor use and provide Commercial General Liability of $1,000,000 per occurrence/$2,000,000 aggregate, Auto Liability of $1,000,000 combined single limit, and statutory Workers' Compensation with all States Endorsement if not Texas-domiciled. Performance and payment bonds are required within 10 days of notice of award. All proposal costs must exclude taxes (City is tax-exempt).

Requests for clarification are due September 14, 2026 at 10:00 a.m. Central Time, with responses issued September 15. Site visits may be scheduled with Zeb Veazey at 254-499-0133 during the RFP period but are not mandatory. The projected contract award date is October 13, 2026 after 5:30 p.m., with anticipated Notice to Proceed on October 19. The contract term will be negotiated following award. Successful proposers must submit Form 1295 "Certificate of Interested Parties" per Texas Government Code Section 2252.908.