Gate Valves

The City of Madison's Finance Department Purchasing Services, acting on behalf of Madison Water Utility, initiated a Request for Quotation (RFQ 4917-0-2020-BG) for procurement of resilient wedge gate valves. The solicitation seeks gate valves in sizes ranging from 6 to 12 inches, specifically requiring mechanical joint (MJ) configurations with conductive gaskets. Primary bid quantities include 60 units of 6-inch MJ gate valves and 5 units of 10-inch MJ gate valves, with additional sizes included as potential future order items. Valves must conform to AWWA C509 or C515 latest edition specifications, featuring an open-to-left design, non-rising stem configuration, O-ring packing, and 2-inch square operating nuts. Evaluation criteria include total cost, quality, warranty, delivery capabilities, past performance, and other factors deemed advantageous to the city. The RFQ was released on April 15, 2020, with questions due by April 22, 2020, answers provided on April 27, 2020, and final quotations due April 29, 2020, at 1:00 PM CST.

The procurement offers a local vendor preference scoring advantage to registered local suppliers, with preference only granted to those registered by the bid due date. Acceptable manufacturers include Kennedy, Mueller, Clow, and American Flow Control, with engineer-approved equivalents permitted. The bid summary indicates four vendors submitted proposals: American Flow Control, Core & Main, ETNA, and Ferguson, with American Flow Control and Ferguson ultimately receiving contract awards. Pricing must include all shipping charges, with FOB delivery to Madison Water Utility at 110 S. Paterson Street, Madison, Wisconsin. Vendors must specify delivery timelines and pricing firmness, with delivery requiring 24-hour advance notice and materials to be shipped in crates or pallets suitable for overhead crane unloading. The total bid amount for the awarded vendors varied, with American Flow Control's total bid at $37,228.20, covering 6-inch valves at $516.38 per unit and 10-inch valves at $1,249.08 per unit. No specific disadvantaged enterprise requirements were explicitly noted in the procurement documents.