Gate Maintenance Services - IFB 25C580003

The California Department of Highway Patrol (CHP) is issuing an Invitation for Bids (IFB 25C580003) for quarterly gate maintenance services at its West Valley Area office located at 5825 De Soto Avenue, Woodland Hills, California. The procurement seeks a qualified contractor to provide preventative maintenance services every 90 days on four gate and door systems, including one swing gate, two slide gates, and one roll-down door. Required services encompass lubrication of friction points, balance verification, functional testing of electrical and mechanical components, chain inspection and adjustment, and bearing and gear maintenance. The selected contractor must possess a valid Contractors State License Board (CSLB) C-61/D-28 (Doors, Gates and Activating Devices Contractor) license and maintain active registration with the Department of Industrial Relations, as this project is classified as public work subject to prevailing wage requirements. The contract will be awarded to the responsive and responsible bidder offering the lowest bid and will be effective from May 1, 2026, through April 30, 2029 (three years), with CHP reserving the right to extend the agreement term as necessary. A mandatory walk-through is scheduled for March 24, 2026, at 10:45 AM; written questions are due by April 2, 2026, at 10:00 AM; and bid packages must be received by April 9, 2026, at 10:00 AM, with bid opening at 10:30 AM that same day. All costs, including labor, supplies, equipment, travel, and profit margin, must be incorporated into the quarterly rate submitted on the bid form, and no separate compensation is available for repairs discovered during routine maintenance.

The DVBE participation requirement has been waived by CHP; however, bidders utilizing Disabled Veteran Business Enterprise participation remain eligible to receive DVBE incentive consideration. Small business and micro-business preferences of up to five percent (5%) are available, as are non-small business subcontractor preferences and nonprofit veteran service agency (NVSA) small business preferences, each not to exceed $50,000. The contractor must provide comprehensive general liability insurance at $1,000,000 per occurrence/$2,000,000 aggregate, automobile liability coverage of $1,000,000 combined single limit, workers' compensation at statutory limits with $1,000,000 employer's liability, and pollution liability of $1,000,000 per incident/$2,000,000 aggregate if handling hazardous materials. No specific budget or award value is disclosed in the procurement documents; however, prospective bidders should anticipate that quarterly maintenance costs will be evaluated based on the scope of work required for the three-year contract term. No incumbent vendor or current contractor information has been identified in the available procurement materials.