Gas, laboratory, supply & delivery, term contract

Palm Beach County Board of County Commissioners is issuing Request for Quotation (RFQ) #150955/CC for the supply and delivery of laboratory gases under a 12-month term contract with four optional renewal periods. The procurement seeks fixed pricing for Argon (both gas and liquid), Helium, and Nitrogen in various cylinder sizes to supply the Palm Beach County Water Utilities Laboratory located at 13026 Jog Road, Delray Beach, Florida. Estimated annual quantities include 15 cylinders of Argon UHP gas, 20 cylinders of liquid Argon in dewars, 30 cylinders of Helium UHP gas, and 20 cylinders of Nitrogen UHP gas, with additional pricing required for replacement costs of lost cylinders. All pricing must be firm and fixed with no escalation clauses, provided per cubic foot for gas items and per liter or per cylinder as specified, with all costs all-inclusive of surcharges, hazardous material fees, cylinder rental and demurrage charges, and delivery charges. Delivery is required within 48 to 72 hours of order receipt during normal business hours, Monday through Friday, 8:00 a.m. to 4:00 p.m., with cylinders delivered full and replaced at no additional cost if not meeting specifications. Responses must be submitted on the County's provided form without modification by September 12, 2019, at 4:00 p.m. local time via fax or email to Colleen Cardillo, and vendors must be registered in the County's Vendor Self Service system with completion of all line items required for responsiveness.

The procurement includes a Small/Minority/Women-Owned Business Enterprise (S/M/WBE) program with Schedule 1 and Schedule 2 documentation required for participation credit, and a 5% Local Preference is available to vendors with a permanent place of business in Palm Beach County established prior to solicitation issuance, with supporting documentation required. No incumbent vendors or current contractors are identified in the solicitation materials. The successful vendor will be awarded a 12-month term contract with the option to renew for four additional 12-month periods, subject to mutual written agreement and appropriation of funds by the Board. No specific budget range or award value is listed in the RFQ; pricing will be determined based on vendor responses and the County's estimated gas consumption requirements.