Garmin Upgrade and Modification

The Commonwealth of Kentucky, Kentucky Transportation Cabinet (KYTC) Division of Purchases, on behalf of the Capital City Airport Division (CCAD) in Frankfort, is soliciting bids for a one-time contract to purchase and install a Garmin G1000 NXI upgrade kit and Garmin SB 1375 Nose Bay Cooling Modification for an existing G1000 installation in a King Air 200 aircraft. The procurement involves removing all existing displays and replacing them with new Garmin displays in accordance with Garmin installation instructions and Supplemental Type Certificate requirements, with one unit being solicited. Bidders must satisfy two mandatory pass/fail requirements: they must be located within 400 nautical miles of CCAD in Frankfort, Kentucky, and must be a Garmin and Federal Aviation Administration approved repair and installation avionics facility with proof provided prior to award. The successful vendor must complete the upgrade installation within 15 calendar days of receiving the aircraft and is responsible for returning all removed equipment to Garmin as part of the upgrade requirements. Award will be based on best value using a price-ranking approach with 100 points allocated to pricing, with the lowest bidder receiving maximum points and subsequent bidders scored proportionally. The Request for Bid (RFB) was issued on November 30, 2021, with a bid submission deadline of December 16, 2021 at 1:30 PM Eastern Time through the Kentucky eProcurement system, and an anticipated contract award date of December 29, 2021. A one percent per day penalty will be deducted from invoices for each day completion extends beyond the 15-day contracted deadline.

The successful bidder must maintain aviation commercial general liability insurance with $10,000,000 per occurrence limits and hangarkeepers liability coverage, with the Commonwealth named as additional insured, with such insurance remaining in force for ten years after work completion. Kentucky resident bidder reciprocal preference applies per KRS 45A.490-494, though no specific set-asides for disadvantaged enterprises are mentioned in the solicitation documents. All bidders and offerors are required to submit an Annual Affidavit affirming compliance with Kentucky campaign finance laws, disclosure requirements, sales and use tax registration with the Kentucky Department of Revenue, non-delinquency on state taxes and fees, and other statutory requirements under penalty of perjury. No current incumbent vendor information is provided in the available documents. Payment will be made within 30 working days of receipt of proper invoices in accordance with Kentucky Revised Statutes. The specific award value or budget range for this procurement is not disclosed in the available solicitation materials, with pricing to be determined through competitive bidding.