Garmin Upgrade and Modification (REBID)

The Commonwealth of Kentucky, through the Kentucky Transportation Cabinet (KYTC) Division of Purchases on behalf of the Capital City Airport Division (CCAD), issued a Request for Bid (RFB) for a one-time Garmin upgrade and modification contract for an existing aircraft. The procurement seeks the purchase and installation of a Garmin G1000 NXI upgrade kit for an existing G1000 installation in a King Air 200, along with installation of the Garmin SB 1375 Nose Bay Cooling Modification with software level Series System 098.07. Bidders must be Garmin and Federal Aviation Administration approved repair and installation avionics facilities, located within 400 nautical miles of CCAD in Frankfort, Kentucky, with proof of certification required prior to award. The successful vendor must complete the upgrade installation within 15 calendar days of receiving the aircraft, with penalties of one percent per day assessed for failure to meet the completion deadline. A mandatory site visit was scheduled for January 19, 2022, at 10:00 a.m. Eastern Time at 84 Airport Road, Frankfort, Kentucky, to view the aircraft. Bids were due January 27, 2022, at 1:30 p.m. Eastern Time through Kentucky's electronic eProcurement system, with a tentative award date of February 11, 2022. Award determination will be made using a best value approach with price as the sole measurable criterion, allocating 100 points to pricing, with the lowest-priced bidder receiving maximum points.

The solicitation applies reciprocal preferences for Kentucky resident bidders and preferences for qualified bidders or the Department of Corrections Division of Prison Industries. The successful bidder must maintain an Aviation Commercial General Liability policy with liability limits of $10,000,000 per occurrence and Hangarkeepers Liability coverage, with the Commonwealth of Kentucky named as an additional insured, and coverage must remain in force for ten years after work completion. Sales and use taxes do not apply to sales to the Commonwealth of Kentucky. Payment will be made within 30 working days of receipt of goods and the vendor's invoice, with a penalty payment of one percent per month added for payment exceeding 30 working days. All bidders must execute the Annual Affidavit form certifying compliance with Kentucky campaign finance laws, proper disclosure requirements, sales and use tax registration, and non-delinquency on state taxes and fees. No specific budget range or award value was disclosed in the solicitation documents.