Garment embellishment service (renewable contract) due 07/15 2:00PM; opens 07/15 3:00PM; no pre-bid meeting

University of Louisiana at Lafayette's Office of Purchasing is requesting bids for garment embellishment services (ITB 27005) under a renewable contract, with bids due July 15, 2026 at 2:00 PM and public opening via Zoom at 3:00 PM. The University intends to award contracts to up to three lowest bidders based in Louisiana within a 130-mile radius of the University to reduce shipping costs — a geographic preference that filters the competitive field.

The scope includes screen printing and embroidery services on university-provided apparel for the Athletics Department. Services span screen printing in up to three colors (black, white, and vermilion); flat embroidery with stitch counts from 0–19,000; 3D puff embroidery; direct-to-film transfers; and silicon heat press patches applied to t-shirts, shorts, sweatshirts, polo shirts, jackets, hats, backpacks, duffle bags, and practice jerseys. The solicitation provides approximate quantities for cost evaluation purposes only with no guaranteed minimum order quantities. Bidders must submit firm unit pricing at multiple quantity tiers on the provided bid form, with all pricing F.O.B. University of Louisiana at Lafayette Destination and including delivery and shipping costs.

Commercial General Liability insurance with minimum limits of $1 million per occurrence and $2 million general aggregate is required. Bidders must obtain a CLC license or agree to become licensed; internal licenses require a $250 non-refundable application fee with no first-year administration fee for university uniform production. The University adheres to Net 60 payment terms.

The contract period runs through June 30, 2027, with options to renew for up to four additional twelve-month periods. Prospective bidders may contact Martina Howard at 337-482-1079 for site visits. Award is contingent upon final verification of funding availability and University approval.