Gaming Consoles CCHCS

California Correctional Health Care Services (CCHCS) is seeking a contractor to provide modified gaming consoles and associated equipment for recreational therapy groups at Salinas Valley State Prison. The procurement involves eight Nintendo Switch consoles with permanently disabled Wi-Fi and network connectivity, housed in clear/transparent plastic, along with 16 PowerA Enhanced Wireless Controllers featuring clear housing. The solicitation requires two copies each of 42 game titles (84 games total), to be preloaded and distributed across the gaming systems, plus supplementary accessories including eight 128GB MicroSD memory cards and eight clear locking security cases designed with airflow openings and cable access to prevent theft and tampering. Key contractor responsibilities include system modifications, game downloads, troubleshooting, repairs, and providing loaner systems during maintenance periods with a minimum 12-month warranty. The procurement will use a "Best Value" evaluation methodology, with questions from potential bidders due by November 21, 2025, and final proposal submissions required by December 1, 2025. Evaluation criteria will encompass administrative requirement compliance, desirable qualifications, and cost assessment.

The solicitation appears to have preferences for Small Business and Disabled Veteran Business Enterprise (DVBE) certifications, though these are not mandatory. No specific incumbent vendors are mentioned, and the contract does not list a precise award value or budget range. Contractors must submit comprehensive documentation including cover letters, bidder declarations, payee data records, Darfur Contracting Act certifications, recycled-content certifications, and potential GenAI disclosure forms. Payment will be processed under the State of California's Prompt Payment Act, with monthly invoices submitted in arrears to the Sacramento Accounting Office. The agreement is subject to budget appropriations and can potentially be extended through formal amendment at previously evaluated rates. CCHCS reserves the right to award the contract to any responsive bidder or to make no award at all, providing flexibility in the procurement process. The specialized nature of the gaming systems—modified for a correctional mental health environment—suggests a unique and targeted approach to recreational therapy within the state prison system.