FY27 Landfill Yard Waste Grinding Service

The City of Waco is requesting bids for landfill yard waste grinding services under RFB 2026-034, with bids due August 17, 2026 at 2:00 p.m. Central Time. The pre-bid meeting via Zoom was held August 3, 2026; questions were due August 10, 2026 at 5:00 p.m. Central Time.

The contractor shall accept brush and yard waste materials at a grinding facility located within McLennan County, grind the material into mulch, stage it at that facility, and either transport the staged mulch to the City of Waco Landfill at 4730 TK Parkway, Axtell, Texas 76624, or provide access for City vehicles and personnel to pick up and transport it. Bidders must identify the proposed grinding facility location and, if different, the staging location for each transport option bid.

The contract period runs October 1 through September 30 with three optional one-year renewals. Pricing is submitted on a per-ton basis for each contract year; unit prices govern in case of discrepancies with extended totals. Bids must exclude federal excise and Texas sales taxes; the City provides exemption certificates.

Award will be made to the lowest responsible bidder or the bidder providing best value based on purchase price, bidder reputation, quality of services, alignment with municipal needs, past relationships, impact on historically underutilized business requirements, and total long-term costs. Contractors exceeding $100,000 in contract value require City Council approval; otherwise the City Manager or designee may execute. Award notification is anticipated by September 1, 2026.

Contractors must be registered with the Texas Secretary of State if the contract exceeds $99,999.99 and must provide proof of insurance prior to execution, including workers' compensation, commercial general liability ($1 million per occurrence), and business automobile liability ($1 million combined single limit). Performance and Payment Bonds are required for contracts exceeding $100,000 and $50,000 respectively. Prevailing wage rates established by City Council apply.