FY27 GAE RFA - Neuropsychological Evaluations

The Colorado Department of Human Services, Division of Criminal Justice and Office of Civil and Forensic Mental Health, in conjunction with Pueblo County, is issuing a Request for Applications (RFA) for neuropsychological evaluation services under the FY27 Grants as Entered (GAE) program. The procurement seeks qualified vendors to provide court-ordered neuropsychological evaluations for Forensic Services clients, including those in the Not Guilty by Reason of Insanity program, with services to be delivered at the Ft. Logan Campus, Pueblo Campus, inpatient settings, and throughout Colorado communities, with the primary administrative location at 1600 West 24th Street, Building 125, Pueblo, Colorado 81003. The contract term begins July 1, 2026, with an initial one-year term and four optional one-year renewal periods, and applications are accepted on a rolling basis until June 30, 2027, at 5:00 p.m. Mountain Standard Time. Applicants must submit detailed proposals not exceeding six pages that include service delivery methodology, geographic coverage and availability, qualified personnel with curriculum vitae, proposed rates on the Rate Information attachment, a completed W-9 form, and a detailed project budget with narrative. Evaluation will be based on qualifications, experience, service delivery approach, and proposed rates, with no pre-application conference scheduled. Before contract execution, awarded vendors must register in Colorado's CORE system, the federal System for Award Management (SAM.gov), and with the Colorado Secretary of State, and all vendors must comply with background check requirements due to direct contact with vulnerable persons under C.R.S. 27-27-90-111. Applications must be submitted electronically via a designated Box.com email address, with no reimbursement available for pre-award costs.

The solicitation contains no identified set-asides for disadvantaged enterprises or restrictions on organization types, though vendors must demonstrate compliance with applicable tax and registration requirements. One responsive bidder, Rocky Mountain Behavioral Medicine LLC, has previously submitted an application and had pricing honored through June 30, 2025; however, vendors from the prior fiscal year must reapply for the new contract period beginning July 1, 2025. The State of Colorado is exempt from federal excise taxes and state and local use taxes, though sales tax may apply in certain political subdivisions and will not be reimbursed by the state. The specific award value or contract budget is not detailed in the available solicitation documents, as pricing will be based on vendor-submitted rate sheets for neuropsychological evaluation services on an as-needed basis. All proposals should include vendor-established cost structures reflecting the individual rates for evaluation services, with terms of FOB destination and freight prepaid. Additional inquiries regarding this procurement may be directed to the Southern District Procurement office in Pueblo, Colorado at 719-546-4694, with Jamie Gott identified as the assigned buyer.