FY27 Copier Maintenance- Clarke

Clay County, Alabama is soliciting copier maintenance service renewal for a Sharp MXB201D located at 14833 Old Hwy 5 S, Grove Hill, AL, with proposals due September 15, 2026 under the State of Alabama Office of the Chief Procurement Officer's Quick Quote process.

Suppliers must register in Alabama Buys and respond electronically through the Public Solicitation portal. Participation requires E-Verify enrollment for federal immigration law compliance, Alabama sales tax registration, and non-collusion affirmation. The State reserves the right to request written proof of qualifications, including manufacturer reseller authorization and certificates of insurance.

The contract term extends up to five years from the effective date with annual renewal options by written agreement, provided total contract cost does not exceed $25,000 across the original agreement and all renewals combined. Price escalation requests are permitted only when material or labor costs increase significantly and must be justified in writing, with increases capped at 5 percent of annual contract cost. All invoices and payments flow through the receiving agency, with electronic payment methods required at no additional cost to the State.

Contracts are governed by Alabama law with venue in Montgomery, and are subject to non-appropriation of funds provisions and potential cancellation at the State's discretion. The State may conduct cost realism and price reasonableness analyses. Inquiries must be submitted through the Supplier Portal to maintain documentation.