FY27 Asphalt Concrete Overlays and Pavement Profiling

The City of Roanoke Department of Transportation is requesting competitive bids for FY27 asphalt concrete overlays and pavement profiling across various streets within Roanoke, Virginia under ITB 840088roadRoan, with bids due September 10, 2026 at 2:00 p.m. and bid opening at 3:00 p.m. the same day. A non-mandatory pre-bid conference is scheduled for August 13, 2026 at 1:00 p.m., and questions are due August 27, 2026 at 5:00 p.m.

Scope includes bituminous concrete placement (approximately 30,114 tons across three types: SM-12.5D, SM-9.5-A, and BM-25.D), pavement profiling at multiple depths (2,500 square yards of edge mill profiling, 292,180 square yards of 1.5-inch profiling, and 12,500 square yards of 2.5-inch deep mill profiling), manhole adjustments (10 units), tack coat application (17,420.52 gallons), thermoplastic pavement markings (approximately 117,287 linear feet plus individual markings), and green pavement markings (1,250 square yards). Bidders must hold proper licensure under Virginia Code Sections 54.1-1100 et seq., with specific class licenses required based on bid amount. The project is subject to Davis-Bacon Act, Copeland Anti-Kickback Act, and Buy America provisions, and includes a price adjustment clause for liquid asphalt costs.

The contract period is 365 consecutive calendar days from notice to proceed, with final acceptance required within an additional 30 days. Liquidated damages are set at $1,000 per calendar day for delays beyond the 365-day completion timeline. Bid security of 5 percent of the maximum possible bid price is required in the form of a bid bond, certified check, or letter of credit. Upon award, performance security and labor and material payment security each equal to 100 percent of the contract sum are required. Unit pricing is required for all bid items. The City reserves the right to negotiate with the lowest responsive and responsible bidder if the bid exceeds available funds, potentially adjusting quantity, quality, or other cost mechanisms.