FY27 Alley Surface Maintenance

The City of Roanoke Department of Transportation is requesting competitive bids for FY27 Alley Surface Maintenance Work across multiple locations within the city under ITB SOL1363, with sealed bids due September 21, 2026 at 2:00 p.m. Eastern Time. A non-mandatory pre-bid conference is scheduled for August 27, 2026 at 1:00 p.m. via Microsoft Teams.

The scope encompasses maintenance and repair of approximately 20 identified alley locations totaling 4,985 square yards of excavation and grading, 804 square yards of concrete excavation and grading, and 8,852 square yards of surface treatment with #8s and #68s aggregate. All work must commence upon written Notice to Proceed and be completed within 365 consecutive calendar days, with final completion within an additional 30 days.

The initial contract term is one year from Notice to Proceed, with options for renewal for up to four additional one-year periods upon mutual written agreement within 60 days of term expiration. Contract pricing shall not increase during the initial term, though quantities may be adjusted by amendment; prices remain static across renewal periods unless modified by mutual written agreement.

Bidders must hold Virginia Class A, B, or C Contractor licenses based on bid amount and provide Virginia State Corporation Commission identification. Bid security equal to five percent of the maximum possible bid price is required for bids exceeding $100,000. The awardee must furnish performance and labor/material payment bonds each at 100 percent of the contract amount, plus workers' compensation, commercial general liability, automobile liability, and umbrella liability coverage for contracts exceeding $100,000. Liquidated damages are assessed at $200 per day (step one) and $100 per day (step two) for delays exceeding the contractual completion timeline. The City reserves the right to negotiate with the apparent low bidder if bids exceed available funds under Virginia Code Section 2.2-4318 and to reject any or all bids. The procurement encourages participation by small, minority-owned, women-owned, and service-disabled veteran-owned businesses.