FY27 ACHD Commuteride Light Duty Vehicle Maintenance (LDVM) and Repairs Re-Bid

Ada County Highway District is soliciting RFP proposals for its FY27 Commuteride Light Duty Vehicle Maintenance and Repairs re-bid, covering preventive maintenance, safety inspections, repairs, and vehicle transportation for a vanpool fleet of approximately 112 vehicles. The mandatory pre-submission meeting and site walkthroughs are November 10, 2026 at 1:00 p.m., and proposals are due November 18, 2026. Attendance in person and completion of all required walkthroughs are conditions of responsiveness, and a respondent that fails either is deemed non-responsive. The contractor must be primarily engaged in vehicle maintenance and repair and must employ ASE-certified technicians or equivalent documented training.

Routine maintenance runs about every 6,000 miles, with inspections covering steering, suspension, brakes, lighting, interior systems, and emergency equipment. The fleet has three pricing groups: 2018–2023 Honda Odyssey, 2015–2021 Ford Transit 3.5L turbo, and 2026–2027 Ford Transit 3.5L non-turbo, averaging an estimated 18,000 miles per vehicle annually. Routine maintenance and common repairs must be completed within 24 elapsed hours of pickup, and complex repairs may not exceed 48 hours without written approval. Materials and workmanship carry a warranty of at least 4,000 miles or 90 days, and the contractor must remedy defects within two working days of notice at no expense to ACHD.

Pricing is submitted on fixed-price cost forms (PM-A/B for routine maintenance packages by vehicle group, PM-C/D for separately authorized services) and remains fixed for the agreement period. Fixed unit prices include labor, parts, fluids, consumables, shop supplies, disposal fees, and freight. Vehicle transport is billed separately at an hourly rate for actual driver-hours. The contract covers fiscal year 2027 and may be renewed or extended following ACHD market analysis and written agreement. The contractor picks up and returns vehicles at ACHD-designated sites in Boise, Meridian, Kuna, Star, Emmett, Nampa, Caldwell, Ontario, Garden Valley, and Mountain Home, and must arrange access to MATES, Gowen Field, and Mountain Home Air Force Base.