FY26 - Weather Forecasting Services

The Missouri Department of Transportation (MoDOT) and Missouri Highways and Transportation Commission (MHTC) are issuing a Request for Proposal for weather forecasting services to be provided from July 1, 2026, through June 30, 2029, with options for up to two additional one-year renewal periods. The procurement seeks a single vendor to deliver comprehensive weather support services including routine and emergency weather advisory emails, a 72-hour winter precipitation forecast website, and a smartphone application with automated alerts covering all Missouri counties. Services must be available 24 hours a day, seven days a week during the intensive forecasting period from October 15 through April 15, with extended website and application access from April 15 through October 15. The deliverables include 48-hour pavement and bridge temperature, frost, and winter precipitation accumulation forecasts tailored for all counties in Missouri. Proposals will be evaluated using a multiattribute scoring methodology with maximum points allocated as follows: Experience, Expertise and Reliability (10 points); Proposed Method of Performance (40 points, including understanding of Missouri weather patterns, communication capabilities, product ease of use, and value-added components); Proposed Fee (40 points); and Overall Clarity and Quality of Proposal (10 points). The proposal deadline is May 4, 2026, at 2:00 PM Central Time, with a written questions deadline of April 17, 2026. Submissions must be made electronically through MissouriBUYS, though hard copy submissions by USPS, UPS, or FedEx are permitted if the buyer of record is notified five business days prior to the closing date. No pre-bid conference or site visit is scheduled, though the top two highest-ranking offerors may be invited to participate in a five-day testing period of their proposed website and smartphone application.

The RFP does not specify set-aside designations or restrictions limiting participation to disadvantaged enterprises or other specialized categories of organizations. Offerors must meet insurance requirements including general liability coverage of at least $600,000 per occurrence and $4,000,000 aggregate, business automobile liability of the same limits, and Missouri workers' compensation coverage with $1,000,000 employer's liability insurance. All offerors must comply with federal work authorization requirements through E-Verify enrollment and provide certifications regarding lawful presence, nondiscrimination, anti-Israel boycott provisions, and drug-free workplace compliance. Pricing must be submitted on a firm fixed-price basis with pricing provided for eight line items representing different seasonal forecasting periods and optional services, with payment terms set at Net 45 days. No incumbent vendor or current contractor is identified in the solicitation materials. The specific budget or award value is not disclosed in the available documentation.