FY26 - Weather Forecasting Services

The Missouri Department of Transportation (MoDOT) and Missouri Highways and Transportation Commission (MHTC) are seeking proposals for weather forecasting services through a competitive Request for Proposal (RFP) process. The procuring agencies require comprehensive weather support services including routine and emergency weather advisory emails, and a website and smartphone application capable of delivering 72-hour winter precipitation forecasts and 48-hour pavement and bridge temperature, frost, and winter precipitation accumulation forecasts tailored to all Missouri counties. Services must operate 24 hours a day, seven days a week from October 15 through April 15 annually, with additional summer services from April 15 through October 15. The contract period runs from July 1, 2026, through June 30, 2029, with up to two one-year renewal options available. The RFP opened on April 3, 2026, with a proposal submission deadline of May 4, 2026, at 2:00 PM Central Time; the deadline for written questions is April 17, 2026, and the amendment response deadline is April 22, 2026. Proposals will be evaluated on experience, expertise, and reliability (10 points maximum); proposed method of performance including understanding of Missouri weather patterns, communication capabilities, product ease of use, and value-added components (40 points maximum); proposed fee structure (40 points maximum); and overall clarity and quality of the proposal (10 points maximum). MoDOT may conduct interviews with the top two highest-ranking offerors prior to award, and the contract will be awarded to the most responsive offeror determined most advantageous to the state based on multiattribute scoring.

The solicitation encourages minority business enterprise (MBE) and women business enterprise (WBE) participation and offers service-disabled veteran enterprise (SDVE) preference consideration. Offerors must comply with state and federal requirements including non-employment of unauthorized aliens, proof of lawful presence for sole proprietors and partnerships, Missouri Secretary of State registration, and transient employer certification for out-of-state vendors. Insurance requirements mandate general liability coverage of not less than $600,000 per person and $4,000,000 aggregate, business automobile liability of $600,000 per person and $4,000,000 aggregate, and Missouri workers' compensation with $1,000,000 employer's liability coverage. Offerors must submit firm fixed pricing for all services with pricing valid for 90 days following proposal submission, and payment terms are established at Net 45. MoDOT reserves the right to obtain like or similar services from other providers and may request additional services such as weather diagrams and maps at hourly rates to be specified in separate line items. No incumbent vendor or budget range information is disclosed in the solicitation documents.