FY26- Transit Bus Tires, Bid No. FY25-04

Advertisement for Bid The City of Jacksonville is seeking Requests for Proposals (RFP) for FY26 Transit Bus Tires Proposal No. FY25-04 for the Transportation Department, known as Jacksonville Transit, on behalf of the Fleet Maintenance Department. The term of this contract begins July 1, 2025, and ends June 30, 2028, with two (2) additional one (1) year options. The City will select items based upon the criteria listed in Section IV that are most advantageous to the City. The City of Jacksonville will be awarding the Purchase Order to one (1) vendor for all tires listed in this Request for Proposal (RFP). Proposed RFP Schedule ● RFP Release Date/Advertisement May 7, 2025 ● Request for clarifications/questions due May 14, 2025 ● Response to clarifications/questions due May 19, 2025 ● Proposals due to the City of Jacksonville by 11am May 23, 2025 Proposal Form The proposed price should be for the item listed or an equivalent of similar quality. The brand names listed are the only brands acceptable for that tire. If the 255/70R19.5 or 255/70R22.5 Michelin tire is unavailable, Toyo is the next acceptable brand. If the 225/75R16 Michelin tire is unavailable, General Grabber is the next acceptable brand. It is a requirement that all tires proposed be of Industrial or Professional Grade. For all proposed items, proposals MUST list the Manufacturer, Model, Part Number, and the costs of Mount & Dismount, Wheel Refurbish W/Powder Coating, Valve Stems, and Fuel/Delivery Surcharge. No additional shipping fees will be paid. The cost proposal and the Purchase Order amount will not include Sales Tax. However, the vendor must charge 7% sales tax, which the City will pay. The quantity below is an estimate for comparison of proposals. Deliveries MUST be scheduled. To schedule a delivery, please contact Melissa Dean: Phone: (910) 938-6501 Email: mlscott@jacksonvillenc.gov The vendor will be paid for actual products purchased at the price stated below. Items will be delivered to 350 C S. Marine Blvd, Jacksonville, NC 28540. Vendors must complete and sign all of the forms in Section XIV. Certification and Compliance requirements Product Qty 225/70R19.5 Bus Tire 80 255/70R22.5 Bus Tire Mich 90 225/75R16 Bus Tire Mich 60 Mount & Dismount 170 Wheel Refurbish W/Powder Coating 170 Valve Stems 170 Fuel/Delivery Surcharge 120 **Toyo only needed if Michelin 255 tire is unavailable for purchase** 255/70R22.5 Bus Tire Toyo 90 **General Grabber only needed if Michelin 255 tire is unavailable for purchase** 225/75R16 Bus Tire General Grabber 60 Proposal Submittal Requirements Sealed proposals from qualified Vendors will be received, by the City Clerk of the City of Jacksonville, at Meeting Room A, City Hall, 815 New Bridge Street, Jacksonville, NC 28540, until 11:00 AM Eastern Standard Time on Friday, May 23, 2025 at which time they will be publicly opened and read. If the Proposal is sent by mail or other delivery system, the sealed envelope containing the Proposal shall be enclosed in a separate envelope plainly marked on the outside with the notations "PROPOSAL ENCLOSED", title of the work, Proposal number (No. FY25-04), and name of the Vendor. In order for this to be considered a responsive proposal, the proposal form must be completed, and signed then submitted in a sealed envelope. A mailed Proposal shall be addressed to: City Clerk City of Jacksonville 815 New Bridge Street PO Box 128 Jacksonville, NC 28541 The responsibility for submitting proposals (including all documents requested herein) is solely and strictly that of the Vendor. City of Jacksonville is not responsible for delays caused by any other occurrence. There will be no pre-proposal meeting. Questions concerning this request for proposals shall be submitted to Melissa Scott via email at mlscott@jacksonvillenc.gov no later than 2:00 PM on Wednesday, May 14, 2025. No phone calls please. Questions received will be answered through issuance of an addendum. Questions received after this time will not be answered. Individual meetings with Vendors will not be held due to personnel workload. Attachments to Proposal The following forms must accompany your bid in order to be considered responsive: Certification and Compliance Form Proposal Form Form A - Certification Regarding Lobbying Form B - Debarment, Suspension, Ineligibility Certification Form C - DBE Utilization Form D - Letter of Intent Perform as Subcontractor Form E - Affidavit of No Change for DBE Business Questions concerning this request for proposals shall be submitted to Melissa Scott via email at mlscott@jacksonvillenc.gov or by phone at (910) 938-6501 no later than 3:00 PM on May 14, 2025. Please see RFP for further details. RFP prevails over Bidnet posting