FY26 Paper Towel & Toilet Paper Products

The Town of West Springfield, through its Central Maintenance Department, is seeking competitive bids for Fiscal Year 2026 paper towel and toilet paper products via Invitation for Bid (IFB) #25-0044. The procurement targets approximately 900 cases of paper towels and 500 cases of toilet paper to be distributed across municipal and school buildings. Specific product requirements include SCA 12024402 Mini Jumbo Rolls (2-ply white toilet paper), Revo #225810 hard wound white towel rolls, and ECOSOFT #31300 "Starcut" brown roll towels. Bids are due by 10:00 AM on June 4, 2025, with mandatory sample cases required by May 29, 2025. The contract period will cover July 1, 2025, through June 30, 2026, with paper towel dispensers provided at no additional cost. Evaluation criteria will focus on the lowest total price for all items, with the Town reserving the right to reject any or all bids. Deliveries must be made to nine locations within West Springfield between 7:00 AM and 3:00 PM, with each delivery consisting of a minimum of 10 cases and completed within 7 days of the order date.

The procurement is subject to Massachusetts General Laws Chapter 30B, requiring bidders to submit comprehensive documentation including a Certificate of Non-Collusion and Tax Compliance Certification. No specific set-aside designations or restrictions for disadvantaged enterprises were explicitly mentioned in the solicitation. Pricing for the contract must remain firm throughout the contract period, with no price adjustments permitted. While specific budget ranges were not detailed, the procurement involves supplying paper products across multiple municipal and school locations. Bidders must demonstrate responsiveness and capability to meet the specified product requirements and delivery conditions. The Town will award the contract to the most responsive and responsible bidder offering the lowest total price, contingent upon compliance with all specified procurement guidelines and submission of required documentation.